Exhibits, Hosting Opportunities, and Hospitality Suites
The 2023 Annual Directed Energy Science and Technology Symposium, to be held in San Antonio, Texas on 3-6 April 2023, will provide an
opportunity for your organization to exhibit, host a catered event, and/or obtain a hospitality suite for the week. This page describes
these opportunities and provides details on submitting an application.
Exhibits
All exhibit spaces have been sold. If you would like to be placed on a waiting list for any possible
cancellations, please contact Cynnamon Spain at cynnamon@deps.org or
her cell at 505-450-1165.505-998-4910.
You might also accomplish some of your exhibit goals by hosting a catered event (see below).
Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration.
A full registration allows the staff to attend all technical sessions. Exhibit-only registrations include all catering Tuesday
through Thursday, from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
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Additional Exhibit-Only Registration Fees
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Through 9 Mar
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Through 31 Mar
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On-site
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$600
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$650
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$700
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Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which
covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can
be upgraded to a full event registration for a cost of $600.
Note that exhibit
staff requesting full registrations must meet the same security requirements as event registrants.
Security details will be available on the Symposium page.
Please see Security for further details.
The event has reached capacity and registraiton is now closed. Please contact office@deps.org if
you need to change an existing exhibit staff registration or need other assistance.
Exhibitor Schedule *
| Exhibit Set Up: |
Monday 3 April |
1200-1700 |
| Exhibit Hours: |
Tuesday 4 April |
0700-1530 |
| |
|
1730-1930 (Exhibitor Reception) |
| |
Wednesday 5 April |
0700-1700 |
| |
Thursday 6 April |
0700-1600 |
| Tear Down: |
Thursday 6 April |
1600-1800 (not before!) |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting Opportunities
Due to the time required for printing of host recognition material, applications to host a catered event at the
Annual Directed Energy Symposium are no longer being accepted.
Hospitality Suites
Hospitality suites will be available at the The
Westin San Antonio North during the Annual Symposium. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $2500
for the four nights. Check in Monday and check out Friday. This price is for room only, king bed included -- all other expenses must be arranged with the hotel.
Three suites are available on a first-come, first-served basis.
To request a suite, please complete this Hospitality Suite Application.
Questions
For more information on exhibiting or hosting opportunities,
contact Cynnamon Spain at cynnamon@deps.org or call
505-998-4910.
Last updated: 11 March 2023
